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I. Call to Order
At the meeting of February 19, 2008, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of February 19, 2008, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Public Comments
At the meeting of February 19, 2008, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
IV. Approval of Agenda
At the meeting of February 19, 2008, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
V. Consent Agenda
A. Personnel Action Reports
At the meeting of February 19, 2008, the consent agenda includes personnel actions as noted in the monthly Personnel Action Report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
B. Budget Amendments and Transfers
At the meeting of February 19, 2008, the Consent Agenda includes State, Local, Federal, Capital Outlay, Child Nutrition Fund and After School Care Enrichment Services (ACES) budget amendments/transfers for the 2007-08 school year.
State Public School Fund Amendment #3 reflects:
- the receipt of reimbursement for new teacher orientation [All newly certified teachers (local and state) who have never taught before, or taught less than six months, are eligible for up to three extra days of employment for orientation and classroom preparation.] ($205,060)
- Substitute reimbursement for December 2007 ($12,820)
- Disadvantaged Students Supplemental Fund [Funds to assist local school administrative units in meeting the needs of disadvantaged students that are not achieving grade-level proficiency.] Click here for copy of DSSF expenditure plan for information/reference purposes ($1,922,556)
- Additional Classroom Materials, Instructional Supplies and Equipment funds ($8,726)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #3 reflects:
- the receipt of:
- More at Four reimbursement for December 2007 ($324,850)
- More at Four start-up funds ($152,873)
- High Schools That Work reimbursement for site visits at Northeast High School ($2,250)
- School Impact Grant reimbursement for November 2007 ($8,770)
- Donation for recruiting personnel ($1,000)
- Funds from the City of Greensboro, pursuant to the Video Services Competition Act, for Educational Access Channel ($8,733)
- Donation from the High Point Community Foundation to fund the placement of Automated External Defibrillators (AEDs) in elementary schools in High Point ($4,800)
- the transfers due to site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #3 reflects:
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #3 reflects:
- the transfer of available funds within the Eastern Guilford High School ($306,150) and Union Hill Elementary School ($200,000) projects from construction to furniture and equipment
- the transfers due to site-based requests and year-to-date expenditures
After School Care Enrichment Services (ACES) #3 reflects:
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
VI. Staff Reports
A. 2006-07 Comprehensive Annual Financial Report (CAFR)
At the meeting of February 19, 2008, a representative from Dixon Hughes will present to the board the audit report for the fiscal year ending June 30, 2007. If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
B. Construction Update
At the meeting of February 19, 2008, Andy LaRowe, executive director of facilities, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. LaRowe at 370-3490, prior to the meeting.
1. Contractual Agreement with Samet Corporation for Phase I of the Union Hill Elementary School Project
At the meeting of February 19, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to award a contract to Samet Corporation in the amount of $199,460 for Phase I of the Union Hill Elementary School project. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
2. Contractual Agreement with New Atlantic Contracting Co. for Pre-Construction Services at SCALES Project in the Dean B. Pruette Building
At the meeting of February 19, 2008, Leo Bobadilla, chief operations officer, will present to the board a recommendation to award a contract to New Atlantic Company for pre-construction services at SCALES High Point-Dean B. Pruette Building in the amount of $17,500. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3428, prior to the meeting.
C. Approval of Contracts for Mowing of Various School Grounds
At the meeting of February 19, 2008, John Mann, purchasing director, will present to the board a recommendation to award a contract in the estimated amount of $422,900 to M&M Lawn Care, LLC for the mowing of 62 school grounds comprised of groups one and two in accordance with the specifications of Bid Number 4818. Six bids on February 14, 2008 were received with M&M Lawn Care, LLC (WBE) of Greensboro, NC, submitting the lowest responsive, responsible bid of $16,000 for each mowing of groups one and two. The total annual contract is estimated to be $422,900. This amount includes $384,000 ($16,000 (column H) x 3 x 8) for mowing each site three times per month for eight months: $24,800 ($12,400 (column I) x 2 for trimming each site twice annually and $14,100 (column J) for mulching each site once annually. If you have questions regarding this item, please contact Mr. Mann at 370-3238 or Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. 2008-09 Proposed Year-Round Calendar
At the meeting of February 19, 2008, District Relations will present to the board a recommendation to approve the proposed 2008-09 year-round calendar for the GCS Newcomers School, Kirkman Park Elementary, Oak Hill Elementary and Hampton Leadership Academy. The proposed 2008-09 Year-round Calendar is in compliance with board guidelines and House Bill 1464 that outlines the criteria for public school calendars. The calendar was developed with input from each school’s leadership team and/or staff and has met with approval from the GCS Transportation Department.
This will represent the first year of a year-round calendar for the GCS Newcomers School and Kirkman Park. Research and articles on the benefit of year-round/extended-year calendars were shared with both school communities. The GCS Newcomers School community enthusiastically embraced a year-round model. However, when surveyed, the Kirkman Park School community responded to the possible change with the following results:
A survey conducted during a parent meeting yielded the following results:
- 37 said YES
- 19 said they would adapt to whatever decision
- 48 said NO
A telephone survey yielded the following results:
- 17 said YES
- 18 said NO
- 60 didn't respond at all
If you have questions regarding this item, please contact District Relations at 370-8386, prior to the meeting.
E. Academic Improvement Update
At the meeting of February 19, 2008, Dr. Mack McCary, chief academic officer, and Dr. Beth Folger, chief curriculum and organizational development officer, will present to the board an update on academic improvement strategies. If you have questions regarding this item, please contact Dr. McCary at 370-8106 or Dr. Folger at 370-2313, prior to the meeting.
F. Membership of HUB Advisory Committee
At the meeting of February 19, 2008, Sharon Ozment, chief financial officer, will present to the board a recommendation from the ad hoc committee of the board seeking approval of the proposed members and approval to convene the first meeting of the GCS HUB Advisory Committee in late February to early March. The proposed membership constitutes a majority or quorum of the committee. Names of individuals proposed to fill the two vacant slots will be brought back before the board for approval. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
VII. Board Discussion
A. Legislative Discussion
At the meeting of February 19, 2008, Chairman Duncan will call on board member Dot Kearns, convenor of the Legislative Committee, to lead the board in a discussion regarding legislative action items. If you have questions regarding this item, please contact Ms. Kearns at 887-6177, prior to the meeting.
B. Search Process for New Superintendent
At the meeting of February 19, 2008, Chairman Duncan will lead the board in a continued discussion regarding the search process for a new superintendent. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
VIII. Reports from the Chairman, if needed
At the meeting of February 19, 2008, Chairman Duncan will share reports of the board’s activities should there be any events to be reported.
IX. Board Comments
At the meeting of February 19, 2008, board members will each be allowed two minutes to make remarks, as they deem appropriate.
X.Closed Session, if needed
At the meeting of February 19, 2008, the board will address business requiring a closed session, if needed.
XI. Adjournment
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