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I. Call to Order
At the meeting of April 23, 2009, Chairman Duncan will call the meeting to order.
II. Pledge of Allegiance and Moment of Silence
At the meeting of April 23, 2009, Chairman Duncan will call on a member of the board to lead the Pledge of Allegiance and a moment of silence.
III. Public Comments
At the meeting of April 23, 2009, Chairman Duncan will call on members of the public who have requested an opportunity to address the board.
IV. Approval of Agenda
At the meeting of April 23, 2009, Chairman Duncan will ask board members to review the meeting agenda and will call for a motion to approve or revise it. If you have questions regarding this item, please contact Chairman Duncan at 378-5315, prior to the meeting.
V. Consent Agenda
A. Meeting Minutes
At the meeting of April 23, 2009, the minutes of the February 26, March 10 and March 26 regular meetings will be presented for approval. If you have questions or suggested revisions, please contact Loraine Little at 370-8992, prior to the meeting.
B. Personnel Action Reports (Revised)
At the meeting of April 23, 2009, the consent agenda includes personnel actions as noted in the monthly personnel action report requiring board approval. Should there be any additional personnel action requiring board approval, you will receive notification prior to the meeting. If you have questions regarding this item, please contact Dr. Peggy Thompson, chief human resources officer, at 370-8340, prior to the meeting.
C. 2008-09 Budget Amendments/Transfers Report
At the meeting of April 23, 2009, the consent agenda includes a recommendation that the board approve the State, Local, Federal, Capital Outlay and After-School Care Enrichment Services (ACES) budget amendments/transfers for 2008-09 school year as follows:
State Public School Fund Amendment #7 reflects:
- the receipt of:
- reimbursement for new teacher orientation [All newly certified teachers (local and state) who have never taught before, or taught less than six months, are eligible for up to three extra days of employment for orientation and classroom preparation.] ($1,085)
- School Technology Fund revised interest for December, 2008 (-$66)
- the transfers due to site-based requests and year-to-date expenditures
Local Current Expense Fund Amendment #7 reflects:
- the receipt of:
- 2007-08 Encumbrance Reserve (736,551)
- Medicaid Administrative Claim reimbursement for quarter ending 09/30/08 ($311,751)
- School Impact Grant reimbursement for January, 2009 ($11,090)
- Quarterly payment from Time Warner Cable per the franchise agreement between Time Warner and the City of Greensboro ($8,567)
- Funds from the City of Greensboro, pursuant to the Video Services Competition Act, for the Educational Access Channel ($8,120)
- Time Warner Cable supplemental funding for Education Access ($5,155)
- Clearwire Wireless Broadband lease payments ($1,600)
- Donation from the Community Foundation of Greater Greensboro for the Mentor of the Year Awards ($2,000)
- the transfers for school allotments, site-based requests and year-to-date expenditures
Federal Grant Fund Amendment #7 reflects:
- the receipt of 2008-09 allotments:
- Abstinence Education ($32,315)
- School Improvement Grant 1003 ($882,900)
- the transfers due to site-based requests and year-to-date expenditures
Capital Outlay Fund Amendment #7 to:
- reflect the receipt of allotment from North Carolina Department of Public Instruction for installment payment for the lease/purchase of replacement school buses ($583,378)
- the transfer of available funds within:
- the Reedy Fork Elementary School project from construction to furniture and equipment ($2,800)
- the Dudley High School project from technology to construction ($27,194)
- the Dudley High School project from construction to furniture and equipment ($2,273)
- the Eastern High School project from technology to construction ($500,000)
- the Union Hill Elementary School project from construction to furniture and equipment ($200,000) and technology ($200,000)
- reflect the transfers due to site-based requests and year-to-date expenditures
After-School Care Enrichment Services (ACES) Fund Amendment #7 reflects:
- the transfers due to site-based requests and year-to-date expenditures
If you have questions regarding this item, please contact Sharon Ozment, chief financial officer, at 370-8343, prior to the meeting.
D. Request of Approval: Submission of the Toyota Family Literacy Grant
At the meeting of April 23, 2009, the consent agenda includes a recommendation to approve the writing and submission of the Toyota Family Literacy Grant. The National Center for Family Literacy (NCFL), through funding from Toyota, is expanding the Toyota Family Literacy Program into five additional cities in the fall of 2009. GCS submitted a capability survey in March 2009 and was granted permission on April 10, 2009 to submit a request for proposal. The grant application in the amount of $600,000 divided over three years must be received by NCFL by the close of the day on May 11, 2009. If you have questions regarding this item, please contact Dr. Barbara Zwadyk, chief curriculum and organizational development officer, at 335-3293, prior to the meeting.
E. North Carolina Department of Transportation (NCDOT) Three Party Right-of-Way Encroachment Agreements Affecting the New Jamestown Middle School
At the meeting of April 23, 2009, the consent agenda includes a recommendation to approve the execution and delivery of two NCDOT three party right-of-way encroachment agreements affecting the new Jamestown Middle School. To provide water service to the new school, GCS will be required to construct two segments of what is expected to ultimately be a public water main. An 8” water main segment will run west approximately 800 linear feet from the Jamestown Middle School property line within the right-of-way of Hethwood Drive (SR 1445) to Harvey Road and then a 10” water main segment will run north approximately 2,050 linear feet (with 50 linear feet of 16” steel encasement) within the right-of-way of Harvey Road (SR 1355) to a connection point in the right-of-way of Vickery Chapel Road. The remaining water main segment will be within the school property boundary.
Since a portion of the water main will lie within state maintained road right-of-way areas, the NCDOT is requiring that the Guilford County Board of Education and the Town of Jamestown (which will maintain the water lines within the road right-of-way areas) execute Three Party Right of Way Encroachment Agreements for the water main portions lying within the rights-of-way of Hethwood Drive and Harvey Road. If you have questions regarding this item, please contact Leo Bobadilla, chief operations officer, at 370-3482, prior to the meeting.
VI. Public Hearing on the 2009-10 Budget
At the meeting of April 23, 2009, Chairman Duncan will call on members of the public who wish to address the board regarding 2009-10 budgetary matters of the school district.
VII. Staff Reports
A. Construction Update
At the meeting of April 23, 2009, Leo Bobadilla, chief operations officer, will present to the board an update on the district’s construction projects. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482, prior to the meeting.
B. Report on Tdap (Tetanus, Diphtheria, Pertussis) Vaccinations
At the meeting of April 23, 2009, Dr. John Morris, chief student services officer, will present to the board a report on Tdap vaccinations and other strategies currently being used to educate and encourage parents to get their children vaccinated. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
C. Report on Human Papillomavirus (HPV) Vaccinations
At the meeting of April 23, 2009, Dr. John Morris, chief student services officer, will present to the board a report on HPV. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
D. After-School Care Enrichment Services (ACES) Program Update and 2009-10 Plan
At the meeting of April 23, 2009, Dr. John Morris, chief student services officer, will present to the board an update on the ACES program and the 2009-10 plan. If you have questions regarding this item, please contact Dr. Morris at 370-8380, prior to the meeting.
E. Transportation - Retread Tire Contract Update
At the meeting of April 23, 2009, Leo Bobadilla, chief operations officer, and Jeff Harris, transportation director, will present to the board an update on the retread tire contract. If you have questions regarding this item, please contact Mr. Bobadilla at 370-3482 or Mr. Harris at 370-8920, prior to the meeting.
F. The American Recovery and Reinvestment Act (ARRA) of 2009 for Title I, Part A
At the meeting of April 23, 2009, Dr. Barbara Zwadyk, chief curriculum and organizational development officer, will present to the board an update on the ARRA of 2009 for Title I, Part A. If you have questions regarding this item, please contact Dr. Zwadyk at 335-3293, prior to the meeting.
C. Continued 2009-10 Budget Discussion
At the meeting of April 23, 2009, Sharon Ozment, chief financial officer, will lead the board in a continued discussion regarding the 2009-10 budget. If you have questions regarding this item, please contact Ms. Ozment at 370-8343, prior to the meeting.
VIII. Board Discussion
Legislative Committee Update
At the meeting of April 23, 2009, Chairman Duncan will call on board member Kris Cooke, convenor of the legislative committee, to present to the board an update from the legislative committee.
If you have questions regarding this item, please contact Ms. Cooke at 379-0649 or Nora Carr, chief of staff, at 370-8106, prior to the meeting.
IX. Reports from the Superintendent, if needed
At the meeting of April 23, 2009, Superintendent Green will share information about the district, should there be any to be reported.
X. Reports from the Chairman, if needed
At the meeting of April 23, 2009, Chairman Duncan will share reports of the board’s activities, should there be any events to be reported.
XI. Board Comments
At the meeting of April 23, 2009, board members will each be allowed two minutes to make remarks, as they deem appropriate.
XII. Closed Session
At the meeting of April 23, 2009, the board will address business requiring a closed session.
XIII. Adjournment
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