Reporting Procedure
Any employee who believes he/she has been the victim of sexual harassment at the worksite or as a result of district employment by any person is encouraged to report the alleged acts, including the specific facts of the incident(s) and the name(s) of the individual(s) to his/her immediate supervisor in a timely manner. If the immediate supervisor is the harasser or if the employee is more comfortable, the employee should report such acts to the Chief Human Resources Officer or the Executive Director for Human Resources. Where members of the Board, the Superintendent, or any senior staff members are involved, the employee should report such acts to the Board attorney.
The victim may report the sexual harassment acts informally (verbally) to his/her supervisor, or formally (in writing) to his/her supervisor by utilizing the HARASSMENT COMPLAINT FORM. The form will contain the name of the complainant, position of complainant, name of alleged harasser, date and place of incident(s), description of harassment act(s), name of witnesses, evidence of harassment, other relevant information, signature and date. Harassment complaint forms may be secured from either the Chief Human Resources Officer or the Executive Director for Human Resources.
The school district will respect the confidentiality of the complainant and the individual(s) against whom the complaint is filed as much as possible, consistent with the legal obligations of the district and the necessity to investigate allegations of harassment and initiate disciplinary action when there is a reasonable belief that the conduct has occurred.
Investigation Procedure
The investigation of sexual harassment complaints shall be considered and conducted in a confidential manner by all parties involved in the complaint. Employees pursuing sexual harassment complaints informally should report such to his/her immediate supervisor, if appropriate. When a supervisor receives a sexual harassment complaint from an employee, the supervisor will listen to the facts and allegations and advise the employee on how to attempt to resolve the matter, informally or formally.
Supervisors receiving sexual harassment complaints should immediately investigate the allegations. All sexual harassment complaints should be investigated within 30 days of receipt of the complaint by the supervisor or other appropriate personnel. The investigation may consist of personal interviews with the parties involved and others who may have knowledge of the facts and circumstances. The investigation may also consist of any other methods and documents deemed pertinent. In addition, the school system may take immediate steps, at its discretion, to protect the complainant and employees pending completion of an investigation of alleged sexual harassment.
Retaliation
Retaliation against an employee filing a sexual harassment complaint or participating in an investigation of such a complaint is prohibited. Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment.
Rights of Employees Under the Federal and State Law
These procedures do not deny the right of any individual to pursue other avenues of recourse which may include filing charges with any appropriate state or federal agency, initiating civil action, or seeking redress under state criminal statutes and/or federal law.
Discipline
An employee in violation of the SEXUAL HARASSMENT OF STAFF Policy shall be subject to disciplinary action, including but not limited to, suspension and dismissal.
A student in violation of the SEXUAL HARASSMENT OF STAFF Policy shall be subject to disciplinary action, up to and including expulsion.
A school board member in violation of the SEXUAL HARASSMENT OF STAFF Policy shall be subject to the process for addressing board member violations.
Click here for a printable version of Harassment Complaint Form.
GUILFORD COUNTY SCHOOLS
HARASSMENT COMPLAINT FORM
Name of Complainant:__________________________________________________________
Position of Complainant: ________________________________________________________
Home Address: ________________________________________________________________
Work Address: ________________________________________________________________
Home Phone: ______________________ Work Phone: _______________________________
Date and Place of Incident(s):____________________________________________________
____________________________________________________________________________
Name of Alleged Harasser: ______________________________________________________
Name of Witnesses: ____________________________________________________________
_____________________________________________________________________________
Describe the incidents(s) as clearly as possible, including such things as: what force, if any was used; any verbal statements (i.e. threats, requests, demands, etc.); what if any, physical contact was involved; what did you do to avoid the situation, etc. Attach additional pages if necessary.
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Evidence of Harassment (i.e. letters, photos):________________________________________
____________________________________________________________________________
Any other information:__________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
I agree that all the information on this form is accurate and true to the best of my knowledge.
Signature:__________________________________________Date:______________________
Received by:________________________________________Date:______________________
GUILFORD COUNTY SCHOOLS
WITNESS DISCLOSURE FORM
Name of Witness:_______________________________________________________________
Position of Witness:______________________________________________________________
Date of Testimony/
Interview:______________________________________________________________________
Description of
Incident(s) Witnessed:________________ ______________________________________
____________________________ _____________________________________________
_________________________________ ________________________________________
____________________________________ _____________________________________
______________________________ ___________________________________________
__________________________________________ _______________________________
_________________________________ ________________________________________
Any Other Information:___________ __________________________________________
________________________________________ _________________________________
_______________________________________ __________________________________
_________________________ ________________________________________________
I agree that all the information on this form is accurate and true to the best of my knowledge.
Signature:___________________________________ Date:______________________________
|
